This free, printable move-in letter can be used as a template from landlords and managers of apartments, houses and rental units to their tenants. Guidelines, rent amounts and restrictions can be covered in one easy location for the residents to know at the beginning of the lease.
{Date}
Dear {Recipient},
Welcome to {Name} Apartments! Since moving in can be a lot to deal with, this letter should help you keep all the important information in one place.
Rent is ${amount}, and is due at the first of every month at our main office, located at {address.} Please include your name, apartment number and the month on the check's memo line. Rent is considered late on the {date} of every month, and you will be charged ${amount} after {time.} We take care of {utilities,} but you will be responsible for {utilities.} In order to get your {heat, cable, internet, etc} set up, please contact {Name} at {phone number.}
When it comes to maintenance, you may file requests with me at {email, phone, address.} If I am unavailable, my emergency contact is {Name} and can be reached at {email, phone, address.}
I encourage you to get renter's insurance in the case of water or fire damage, or in the chance of a break-in. Parking passes are available for ${amount} and must be displayed in the windshield so that the car does not get towed.
In order to work the {dishwasher, heating/cooling system, breakers, etc} please observe the following guidelines:
{Additional tenant regulations here}
It's wonderful to have you as a new tenant! The move-in date is {date.} Please give me a call to arrange a time, or to ask any questions that you may have.
Sincerely,
{Manager/Landlord Signature}
